Last Updated: May 27, 2016

This Privacy Policy explains how information about you is collected, used and disclosed by VIVA Transcription Corporation and its subsidiaries and affiliated companies (collectively, “VIVA Transcription”, “we”, “us” or “our”). This Privacy Policy applies to information we collect when you access or use our website(s) or services (collectively, the “Services”), or when you otherwise interact with us.

We reserve the right to change this Privacy Policy from time to time in our sole discretion. If we make changes, we will notify you by revising the date at the top of the policy and, in some cases, we may provide you with additional notice (such as adding a statement to our homepage or sending you a notification). We encourage you to review the Privacy Policy whenever you access the Services or otherwise interact with us to stay informed about our information practices and the ways you can help protect your privacy.

Collection of Information

Information You Provide to Us

We collect information you provide directly to us. For example, we collect information when you create an account, participate in any interactive features of the Services, fill out a form, request customer support or otherwise communicate with us. The types of information we may collect from you include:

  1. Account Information: such as your name, practice information, email address, postal address, phone number, username, password, payment information, and any other information you choose to provide.
  2. Transcription information: transcription information you provide us.
  3. Information About Others, such as information about contacts you add to your address book on the Services.
  4. Other Information You Choose to Provide: such as when you participate in a survey, contest, promotion or interactive area of the Services or when you request technical or customer support.
Information We Collect Automatically When You Use the Services

When you access or use our Services, we automatically collect information about you, including:

  1. Log Information: When you visit the Services, our servers automatically record certain log file information, such as your Internet Protocol (“IP”) address, operating system, browser type and language, referring URLs, access times, pages viewed, links clicked and other information about your activities on the Services.
  2. Information Collected by Cookies and Other Tracking Technologies: We and our service providers use various technologies to collect information, including cookies and web beacons. Cookies are small data files stored on your hard drive or in device memory that help us improve our Services and your experience, see which areas and features of our Services are popular and count visits. Web beacons are electronic images that may be used in our Services or emails and help deliver cookies, count visits and understand usage and campaign effectiveness. For more information about cookies, and how to disable them, please see “Your Choices” below.
Information We Collect From Other Sources

We may also obtain information from other sources and combine that with information we collect through our Services. We may use that information to provide our Services, including to communicate with you.

Use of Information

We may use information about you for various purposes, including to:

  1. Provide, maintain and improve our Services;
  2. Provide and deliver the products and services you request, and send you related information,
  3. Send you technical notices, updates, security alerts and support and administrative messages;
  4. Respond to your comments, questions and requests and provide customer service;
  5. Communicate with you about products, services, offers, promotions, rewards, and events offered by VIVA Transcription and others, and provide information we think will be of interest to you;
  6. Monitor and analyze trends, usage and activities in connection with our Services;
  7. Detect, investigate and prevent fraudulent transactions and other illegal activities and protect the rights and property of VIVA Transcription and others;
  8. Carry out any other purpose for which the information was collected.

VIVA Transcription is based in the United States and the information we collect is governed by U.S. law. By accessing or using the Services or otherwise providing information to us, you consent to the processing and transfer of information in and to the U.S. and other countries, where you may not have the same rights as you do under local law. Where this is the case, we will take appropriate measures to protect information about you in accordance with this Privacy Policy.

Sharing of Information

We may share information about you as follows or as otherwise described in this Privacy Policy:

  1. With vendors, consultants and other service providers who need access to such information to carry out work on our behalf;
  2. In response to a request for information if we believe disclosure is in accordance with, or required by, any applicable law, regulation or legal process;
  3. If we believe your actions are inconsistent with our user agreements or policies, or to protect the rights, property and safety of VIVA Transcription or others;
  4. In connection with, or during negotiations of, any merger, sale of company assets, financing or acquisition of all or a portion of our business by another company;
  5. Between and among VIVA Transcription and its current and future parents, affiliates, subsidiaries and other companies under common control and ownership; and
  6. With your consent or at your direction.


VIVA Transcription takes reasonable measures to help protect information about you from loss, theft, misuse and unauthorized access, disclosure, alteration and destruction. Please understand, however, that no security system is impenetrable. We cannot guarantee the security of our databases, nor can we guarantee that the information you supply will not be intercepted while being transmitted to or from us over the Internet. In particular, email sent to or from the Services may not be secure, and you should therefore take special care in deciding what information you send to us via email.

Your Choices

Account Information

You may update, correct or delete information about you at any time by logging into your online account, emailing us at help@localhost. If you wish to delete or deactivate your account, please email us at help@localhost, but note that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you for a certain period of time.


Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove or reject browser cookies. Please note that if you choose to remove or reject cookies, this could affect the availability and functionality of our Services.

Your California Privacy Rights

California law permits residents of California to request certain details about how their information is shared with third parties for direct marketing purposes. If you are a California resident and would like to make such a request, please contact us at help@localhost.

Contact Us

If you have any questions, please contact us at: help@localhost.